About our Managed Services
Helping you and the Economy Grow
Employment Equity | Skills Development | B-BBEE
EconoServ is a leading management consultancy specialising in regulatory compliance on HR and BEE.
Our services aim to enhance businesses infrastructure by increasing their access to technical knowledge and save them time through implementation of complex compliance requirements.
EconoServ, founded in the early 2000’s is a management consultancy focusing on regulatory compliance administration. At EconoServ, we offer various solutions to assist clients to achieve maximum results to ease administrative burdens and ultimately help them grow.
With directors who are always thinking about tomorrow, it is no wonder EconoServ has become an innovation kingpin. We like technology, but because we think differently, we are also able to implement technology into our business in new and sometimes unusual ways.
Trust amongst our clients and staff is hard won. We work hard to gain and then maintain the trust of all stakeholders. Trust is our foundation! The trust in our knowledge is clearly evident through the many TV and Radio interviews we have had and the excellent results we regularly achieve for our clients.
People are our assets. Our massive investment in our people is essential in creating an environment conducive to achieving amazing results.
EconoServ’s Managed Service
Business management processes should be viewed as long-term as opposed to a short-term once-off event. At EconoServ, we offer various solutions to assist clients to achieve maximum results to ease administrative burdens and ultimately help them grow.
EconoServ offers business-friendly solutions for B-BBEE compliance, EE and Skills Development.
Compliance with legislation and the accompanying administrative burden consumes a considerable amount of time and resources. It needs a strategy, planned with commercial logic, which is then properly implemented and monitored in a way that makes complete business sense.
Choosing the appropriate strategys is a sophisticated endeavour requiring knowledge and familiarity with the minute intricacies of the legislation. The lack of expertise in many companies hampers a successful implementation. The lack of will to wade through the administrative hassles slows progress. The shortage of skilled staff capable of managing complex tasks in-house makes them seem like monstrous mountains that are never climbed.
EconoServ has the perfect sustainable solution. Our main aim is to ease the administrative burden and enhance strategic and technical knowledge within your organisation. Our expert consultants will guide you through a myriad of challenges smoothly and efficiently. Our systems track and manage your processes and ensure compliance. In doing this, we focus on your business as a unique entity and design our project plan around your specific requirements.
Making business sense out of compliance!
Our Managed Services Model
Most business owners are experts in their particular field and tend to dislike activities outside of their field.
While using our Managed Services you gain access to a team of trained consultants in an outsourced or semi-outsourced basis allowing you to keep costs in check and avoid either recruiting a dedicated staff member who will be underutilised or else overburdening an existing staff member who isn’t enormously excited about being allocated work where they have no expertise.
Our consultants are experts who work regularly with companies experiencing the exact same issues. Their expert knowledge and experience in the industry will assist you work through issues thoroughly.
Outsourced | Semi-outsourced | Internal
Our Managed Service has built in flexibility to suit all business needs.
- Fully outsourced to allow businesses to fully divest their non-essential internal time.
- Semi-outsourced to allow businesses who have some capacity internally to work effectively with our consultants. We will match consultants with strengths in only what your business requires. For example your HR department handles Employment Equity but semi-outsources Black Economic Empowerment.
- Through managed services to build capacity internally overtime through regular knowledge transfer or through our training department by attending our frequent workshops and seminars
Managed Services Objectives
EconoServ offers business-friendly solutions for B-BBEE compliance, EE and Skills Development
Broad-Based Black Economic Empowerment (B-BBEE) compliance is a process and should be viewed as long-term as opposed to a short-term once off event. At EconoBEE, we offer various solutions to assist clients achieve a compliant BEE Status.
BEE is a complex business task which consumes a considerable amount of time and resources. It needs a strategy planned with commercial logic, which is then properly implemented and monitored in a way that makes complete business sense.
Choosing the appropriate competitive B-BBEE strategy is a sophisticated endeavor requiring knowledge and familiarity with the minute intricacies of the B-BBEE Act and Codes of Good Practice. The lack of expertise in many companies countrywide hampers the successful implementation of the B-BBEE Codes in their operations.
What we do
Management Scorecard – Develop an internal scorecard representing your current year to date BEE Status. Our consultants will request relevant information pertaining to all aspects of the BEE scorecard from you. This will help us further understand your business activities while also allow us to start targeting key aspects on your BEE scorecard.
This step is designed to help drive organizational performance to higher levels. It will help affirm strengths and identify weaknesses.
We will use our online software tools (EconoBEE Version 4 and BEE Procured) to help our consultants calculate an accurate BEE Scorecard. These tools will be accessible to relevant staff during the entire process giving you all access to all data throughout this process.
We gather source documentation. This will either involve our consultants requesting this information from the relevant stakeholder or attempting to gather documentation directly from the source. We will constantly monitor your BEE status during this process to ensure no points are lost.
We will also identify common aspects where companies have already invested in some, if not all of the elements of empowerment but have difficulty in claiming those initiatives.
Our consultants will assist you with a practical strategy. This strategy is aimed at increasing the number of points, reducing the time spent and reducing the overall cost of each point. We will revisit the scorecard to ensure that every single point has been accounted for and documentation thereof provided.
We will assist you to optimise your points through strategic advice and practical thinking that ultimately makes complete business sense.
Future Scorecard Requirements – BBBEE is a process, not a once off event. As each scorecard is verified so the next period begins and the work involved starts over. At this point we will help you find additional points, prepare a scorecard for future years and check to ensure you have not left something out.
Verification Support - This is the audit phase and offers assurance that your scorecard is correct. The verification agency is there to provide an impartial, independent and detached measurement. They are not able to offer advice, in the same way EconoBEE is not able to offer the verification.
Our consultants can identify suitable verification agencies and hold your hand during the process. The document pack prepared will be used by the agency to verify information. Our consultants will also act on your behalf to “argue” your case to a verification agency to ensure you earn all the points you deserve while ensuring the process is quick and smooth.
B-BBEE Training - Knowledge of B-BBEE will equip relevant stakeholders with the know-how required to properly implement BEE. Training will ensure staff actively become involved and identify existing BEE activities.
Our managed service includes;
- Meetings, consulting time, email and telephone sessions
- All software systems - project, calculate, score
- EconoBEE V4 – scorecard calculation tool
- BEE Procured – BEE Scorecard database containing over 100 000 BEE Certificates - Provides the enterprise access to a large database containing suppliers and their BBBEE credentials/scorecards.
- Half day BEE Scorecard workshops can be attended in our offices by all employees
Skills development is a long term. It needs to be implemented consistently, measured regularly and adjusted as requirements change. The WSP (Workplace Skills Plan) and ATR (Annual Training Report) need to be submitted annually.
The Setas, as well as SARS provide grants and tax allowances for certain training. We will help you implement training that is fit for purpose, as well as maximize the financial benefit to your company.
Implementing successful, sustainable skills development can be a daunting process for any experienced HR manager, let alone general managers and supervisors in a business.
The recent changes to the BEE codes of good practice require companies to spend more money on skills development with a specific focus on spending money on skills development for unemployed people.
What we do
We offer a solution that will ensure that you get all the points you deserve, as well as maximizing available rebates to reduce the actual cost of training. We will ensure statutory compliance with the act and record keeping to obtain the best benefit from SARS, Seta and your BEE scorecard.
- Register with the applicable seta
- if you are already registered then we need proof of registration
- Identify core and critical skills by the seta
- Do a skills audit on current training
- Design ATR based on survey and accounting data
- Design WSP to be approved by CEO and training manager
- Submit ATR and WSP
- Regular meetings to discuss skills development
- Utilize the EE committee
Additional Skills Development services
- On going facilitation and mentoring of learners for successful completion of learnerships.
Employment Equity Compliance, Analysis, Planning and Reporting are vital components required to be done correctly for designated employers in South Africa. Although the final report is a summary view of the staff profile, it needs to be analysed and managed thoroughly by your Employment Equity committee throughout the year.
Designated employers are required to submit an updated, accurate Employment Equity Plan (to be completed) annually. Electronic submissions are required to be done between October and January. Designated employers need to as far as possible achieve the targets in the plans or risk visits from the Department of Labour. Section 16 of the Employment Equity Act requires designated employers to have an Employment Equity Committee. The committee needs to guide and carefully monitor the company’s statistics on a regular basis to ensure compliance with the plan.
What we do
We are able to re-work existing data into a format that can be submitted to the Department of Labour. This report will take into consideration current staff, recruitments, terminations, disabilities, barriers and affirmative action measures needed to mitigate the barriers.
We will assist with the goal setting and targets for the next Employment Equity plan as required by the Department of Labour, taking into account the national or regional EAP stats. As sustainable Employment Equity requires constant monitoring and decisive actions, our consultants will sit in during all Employment Committee meetings. Our consultants will be prepared to do presentations on your current demographic statistics and highlight potential shortfalls or gaps. This will ensure that proper discussions take place to improve your demographic statistics and make sure that succession planning, combined with skills development has the desired outcome.
If your company is audited by an inspector from the DOL, our expert Employment Equity consultants will be there with you to present your progress.
Non compliance with the Employment Equity Act can carry extremely large fines. Practically, the cost of any fine – however large – is insignificant considering the impact staff can have on a business. It is important for companies to plan ahead in a sustainable way, else risk certain failure. The Employment Equity reports aren’t simply forms that need to be filled in once a year and forgotten about, the Employment Equity reports form a critical component to overall Employment Equity success.
Our Employment Equity committee managed service will guide your business decisions around your Employment Equity plans and assist in ensuring that your plan is not only SMART! (Specific, Measurable, Attainable, Relevant and Time- bound!); but also monitored correctly to ensure affirmative action measures are reached.
Our Employment Equity Committee service includes:
Employment Equity Committee:
- Ensure that the committee is constituted correctly
- Managing of the Employment Equity Committee – we proactively arrange the meeting
- Attendance – an expert Employment Equity consultant will sit in on all Employment Equity Committee meetings. The Employment Equity expert will provide guidance
- Proof – register, agenda and minutes
- Managing of the data on a regular basis
- Report backs to the Employment Equity committee on progress
- Timely submission of accurate data to DOL
- Training for all relevant people on the EE Act, Employment Equity committee roles and functions
- We host many half day sessions in our office or at your premises during the Employment Equity committee meeting
- EE Awareness sessions can be arranged for presentation to the entire company
EE Record keeping
- Ensure that all records all kept and stored, especially if the DOL pays you a visit.
- Ensure overall compliance with the EE act
- If an inspector from the DOL visits you, we will be there as well, sitting on your side of the table!