Managed Services

About our Managed Services

Helping you and the Economy Grow

Employment Equity | Skills Development | B-BBEE

EconoServ is a leading management consultancy specialising in regulatory compliance on HR and BEE.

Our services aim to enhance businesses infrastructure by increasing their access to technical knowledge and save them time through implementation of complex compliance requirements.

EconoServ, founded in the early 2000’s is a management consultancy focusing on regulatory compliance administration. At EconoServ, we offer various solutions to assist clients to achieve maximum results to ease administrative burdens and ultimately help them grow.

With directors who are always thinking about tomorrow, it is no wonder EconoServ has become an innovation kingpin. We like technology, but because we think differently, we are also able to implement technology into our business in new and sometimes unusual ways.

Trust amongst our clients and staff is hard won. We work hard to gain and then maintain the trust of all stakeholders. Trust is our foundation! The trust in our knowledge is clearly evident through the many TV and Radio interviews we have had and the excellent results we regularly achieve for our clients.

People are our assets. Our massive investment in our people is essential in creating an environment conducive to achieving amazing results.

EconoServ’s Managed Service

Business management processes should be viewed as long-term as opposed to a short-term once-off event. At EconoServ, we offer various solutions to assist clients to achieve maximum results to ease administrative burdens and ultimately help them grow.

EconoServ offers business-friendly solutions for B-BBEE compliance, EE and Skills Development.

The Problem!
Compliance with legislation and the accompanying administrative burden consumes a considerable amount of time and resources. It needs a strategy, planned with commercial logic, which is then properly implemented and monitored in a way that makes complete business sense.

Choosing the appropriate strategys is a sophisticated endeavour requiring knowledge and familiarity with the minute intricacies of the legislation. The lack of expertise in many companies hampers a successful implementation. The lack of will to wade through the administrative hassles slows progress. The shortage of skilled staff capable of managing complex tasks in-house makes them seem like monstrous mountains that are never climbed.

The Solution!
EconoServ has the perfect sustainable solution. Our main aim is to ease the administrative burden and enhance strategic and technical knowledge within your organisation. Our expert consultants will guide you through a myriad of challenges smoothly and efficiently. Our systems track and manage your processes and ensure compliance. In doing this, we focus on your business as a unique entity and design our project plan around your specific requirements.

Making business sense out of compliance!

Our Managed Services Model
Most business owners are experts in their particular field and tend to dislike activities outside of their field.
While using our Managed Services you gain access to a team of trained consultants in an outsourced or semi-outsourced basis allowing you to keep costs in check and avoid either recruiting a dedicated staff member who will be underutilised or else overburdening an existing staff member who isn’t enormously excited about being allocated work where they have no expertise.

Our consultants are experts who work regularly with companies experiencing the exact same issues. Their expert knowledge and experience in the industry will assist you work through issues thoroughly.

Outsourced | Semi-outsourced | Internal
Our Managed Service has built in flexibility to suit all business needs.

  • Fully outsourced to allow businesses to fully divest their non-essential internal time.
  • Semi-outsourced to allow businesses who have some capacity internally to work effectively with our consultants. We will match consultants with strengths in only what your business requires. For example your HR department handles Employment Equity but semi-outsources Black Economic Empowerment.
  • Through managed services to build capacity internally overtime through regular knowledge transfer or through our training department by attending our frequent workshops and seminars

Managed Services Objectives

Your time is best spent on your business activities

Our consultants will manage and process all the required data (given to us by you) for your business. Once complete we will prepare reports that can be used by directors in management meetings to ensure important decisions are taken using reliable data. Where the data is not available our consultants can gather this data on your behalf. Since we know what is required, we will only gather what is needed so as to allow you to continue working on your business activities. Our consultants are experts which will ensure you never have unanswered queries. Quite simply, spend time on your business, let our consultants spend time in your business.

Fast Response

Our large team has a high capacity to ensure that the work required is handled quickly. Our project management systems keep track of what work needs to be done, thus ensuring that we are always ahead of any potential issues. Our collaborative email ticket system allows our consultants to receive and process your queries almost instantly. We are also able to keep track of the status of any queries, alerting us instantly to anomalies which our managers will intercept and solve. At the end a report is then sent through together with an analysis of the impact and quite often strategies to improve.

Business Improvement measurement and optimization

A goal in any business is to make a higher profit or gain customers or both. We assist you to gain value by showing you how to implement key requirements, providing a comprehensive strategy to manage those requirements and help you optimise effectively.

Convenience and peace of mind

Our consultants work for you. In this way, you know while you are not working on specific business issues that we are! If you have queries or need assistance our contact center will answer any or all of your queries or schedule a meeting for a detailed discussion. You can relax knowing that we are worrying about your business!

Consistency

We work on your business throughout the year and not once a year just before key deadlines. Our long-term process-orientated work ensures the best results by spending small amounts of effort each month to achieve your goals. This also builds up a knowledge base of activities and allows your management sufficient time to implement strategic decisions. Our consultants take away the big bang approach and replace it with a more functional and sustainable program to ensure your current and future issues are solved.

Affordability

Your money is one of our most critical key performance indicators. It is vitally important to ensure that your business is always operating at optimal cost efficiencies. We will help find the most effective and beneficial aspects to comply with or implement activities that are most critical to your business. If some spend can be recoverable, we help you recover that spend. We know how to implement activities without restructuring your business or adding any complications. We help collect data that is often missed. This enhances your business without any additional spend.

Intensive Strategic Planning

Through a consultative process, and by using past results, we will help you gain a better understanding of what can be done in the future to better your business. This process will streamline your business by providing clarity on what has to be done, by whom, when and how.

Avoid the Distraction

While you are spending time on admin you are not working on your own business. Our team is trained to handle all aspects. Your admin distraction is another day at the office for us.

Future planning

Yesterday has passed and unfortunately, we can’t change anything. Similarly, nothing will change in the future if we do not change anything. We can influence the future by planning for it and changing our current status. We focus heavily on the current period to proactively assist you in improving your future status. In so doing we are able to provide a “live as is” report on your current status. Our advice is based on real scenarios which can be implemented successfully before time runs out.

The Solution!

EconoServ offers business-friendly solutions for B-BBEE compliance, EE and Skills Development

Black Economic Empowerment

Broad-Based Black Economic Empowerment (B-BBEE) compliance is a process and should be viewed as long-term as opposed to a short-term once off event. At EconoBEE, we offer various solutions to assist clients achieve a compliant BEE Status.

The Problem!
BEE is a complex business task which consumes a considerable amount of time and resources. It needs a strategy planned with commercial logic, which is then properly implemented and monitored in a way that makes complete business sense.

Choosing the appropriate competitive B-BBEE strategy is a sophisticated endeavor requiring knowledge and familiarity with the minute intricacies of the B-BBEE Act and Codes of Good Practice. The lack of expertise in many companies countrywide hampers the successful implementation of the B-BBEE Codes in their operations.

What we do
Management Scorecard – Develop an internal scorecard representing your current year to date BEE Status. Our consultants will request relevant information pertaining to all aspects of the BEE scorecard from you. This will help us further understand your business activities while also allow us to start targeting key aspects on your BEE scorecard.

This step is designed to help drive organizational performance to higher levels. It will help affirm strengths and identify weaknesses.

We will use our online software tools (EconoBEE Version 4 and BEE Procured) to help our consultants calculate an accurate BEE Scorecard. These tools will be accessible to relevant staff during the entire process giving you all access to all data throughout this process.

We gather source documentation. This will either involve our consultants requesting this information from the relevant stakeholder or attempting to gather documentation directly from the source. We will constantly monitor your BEE status during this process to ensure no points are lost.

We will also identify common aspects where companies have already invested in some, if not all of the elements of empowerment but have difficulty in claiming those initiatives.

Our consultants will assist you with a practical strategy. This strategy is aimed at increasing the number of points, reducing the time spent and reducing the overall cost of each point. We will revisit the scorecard to ensure that every single point has been accounted for and documentation thereof provided.

We will assist you to optimise your points through strategic advice and practical thinking that ultimately makes complete business sense.

Future Scorecard Requirements – BBBEE is a process, not a once off event. As each scorecard is verified so the next period begins and the work involved starts over. At this point we will help you find additional points, prepare a scorecard for future years and check to ensure you have not left something out.

Verification Support - This is the audit phase and offers assurance that your scorecard is correct. The verification agency is there to provide an impartial, independent and detached measurement. They are not able to offer advice, in the same way EconoBEE is not able to offer the verification.

Our consultants can identify suitable verification agencies and hold your hand during the process. The document pack prepared will be used by the agency to verify information. Our consultants will also act on your behalf to “argue” your case to a verification agency to ensure you earn all the points you deserve while ensuring the process is quick and smooth.
B-BBEE Training - Knowledge of B-BBEE will equip relevant stakeholders with the know-how required to properly implement BEE. Training will ensure staff actively become involved and identify existing BEE activities.

More Details
Our managed service includes;

  • Meetings, consulting time, email and telephone sessions
  • All software systems - project, calculate, score
    • EconoBEE V4 – scorecard calculation tool
    • BEE Procured – BEE Scorecard database containing over 100 000 BEE Certificates - Provides the enterprise access to a large database containing suppliers and their BBBEE credentials/scorecards.
  • Half day BEE Scorecard workshops can be attended in our offices by all employees
Skills Development

Skills development is a long term. It needs to be implemented consistently, measured regularly and adjusted as requirements change. The WSP (Workplace Skills Plan) and ATR (Annual Training Report) need to be submitted annually.

The Setas, as well as SARS provide grants and tax allowances for certain training. We will help you implement training that is fit for purpose, as well as maximize the financial benefit to your company.

The Problem!
Implementing successful, sustainable skills development can be a daunting process for any experienced HR manager, let alone general managers and supervisors in a business.

The recent changes to the BEE codes of good practice require companies to spend more money on skills development with a specific focus on spending money on skills development for unemployed people.

What we do
We offer a solution that will ensure that you get all the points you deserve, as well as maximizing available rebates to reduce the actual cost of training. We will ensure statutory compliance with the act and record keeping to obtain the best benefit from SARS, Seta and your BEE scorecard.

More details

  • Register with the applicable seta
    • if you are already registered then we need proof of registration
  • Identify core and critical skills by the seta
  • Do a skills audit on current training
  • Design ATR based on survey and accounting data
  • Design WSP to be approved by CEO and training manager
  • Submit ATR and WSP
  • Regular meetings to discuss skills development
    • Utilize the EE committee

Additional Skills Development services

  • On going facilitation and mentoring of learners for successful completion of learnerships.
Employment Equity

Employment Equity Compliance, Analysis, Planning and Reporting are vital components required to be done correctly for designated employers in South Africa. Although the final report is a summary view of the staff profile, it needs to be analysed and managed thoroughly by your Employment Equity committee throughout the year.

The Problem!
Designated employers are required to submit an updated, accurate Employment Equity Plan (to be completed) annually. Electronic submissions are required to be done between October and January. Designated employers need to as far as possible achieve the targets in the plans or risk visits from the Department of Labour. Section 16 of the Employment Equity Act requires designated employers to have an Employment Equity Committee. The committee needs to guide and carefully monitor the company’s statistics on a regular basis to ensure compliance with the plan.

What we do
We are able to re-work existing data into a format that can be submitted to the Department of Labour. This report will take into consideration current staff, recruitments, terminations, disabilities, barriers and affirmative action measures needed to mitigate the barriers.

We will assist with the goal setting and targets for the next Employment Equity plan as required by the Department of Labour, taking into account the national or regional EAP stats. As sustainable Employment Equity requires constant monitoring and decisive actions, our consultants will sit in during all Employment Committee meetings. Our consultants will be prepared to do presentations on your current demographic statistics and highlight potential shortfalls or gaps. This will ensure that proper discussions take place to improve your demographic statistics and make sure that succession planning, combined with skills development has the desired outcome.

If your company is audited by an inspector from the DOL, our expert Employment Equity consultants will be there with you to present your progress.

Non compliance with the Employment Equity Act can carry extremely large fines. Practically, the cost of any fine – however large – is insignificant considering the impact staff can have on a business. It is important for companies to plan ahead in a sustainable way, else risk certain failure. The Employment Equity reports aren’t simply forms that need to be filled in once a year and forgotten about, the Employment Equity reports form a critical component to overall Employment Equity success.

Our Employment Equity committee managed service will guide your business decisions around your Employment Equity plans and assist in ensuring that your plan is not only SMART! (Specific, Measurable, Attainable, Relevant and Time- bound!); but also monitored correctly to ensure affirmative action measures are reached.

More Details
Our Employment Equity Committee service includes:

Employment Equity Committee:

  • Ensure that the committee is constituted correctly
  • Managing of the Employment Equity Committee – we proactively arrange the meeting
  • Attendance – an expert Employment Equity consultant will sit in on all Employment Equity Committee meetings. The Employment Equity expert will provide guidance
  • Proof – register, agenda and minutes

EE Reporting:

  • Managing of the data on a regular basis
  • Report backs to the Employment Equity committee on progress
  • Timely submission of accurate data to DOL

EE Training:

  • Training for all relevant people on the EE Act, Employment Equity committee roles and functions
  • We host many half day sessions in our office or at your premises during the Employment Equity committee meeting
  • EE Awareness sessions can be arranged for presentation to the entire company

EE Record keeping

  • Ensure that all records all kept and stored, especially if the DOL pays you a visit.

EE Compliance:

  • Ensure overall compliance with the EE act
  • If an inspector from the DOL visits you, we will be there as well, sitting on your side of the table!