Econoserv’s Managed Service
Business management processes should be viewed as long-term as opposed to a short-term once-off event. At EconoServ, we offer various solutions to assist clients to achieve maximum results to ease administrative burdens and ultimately help them grow. This document seeks to provide an in-depth explanation as to how our managed services are rolled out.
Compliance with legislation and the accompanying administrative burden consumes a considerable amount of time and resources. It needs a strategy, planned with commercial logic, which is then properly implemented and monitored in a way that makes complete business sense.
Choosing the appropriate strategies is a sophisticated endeavor requiring knowledge and familiarity with the minute intricacies of the legislation. The lack of expertise in many companies hampers a successful implementation. The lack of will to wade through the administrative hassles slows progress. The shortage of skilled staff capable of managing complex tasks in-house makes them seem like monstrous mountains that are never climbed.
EconoServ has the perfect sustainable solution through our Managed Service consultancy and advisory services. Our main aim is to ease the administrative burden and enhance strategic and technical knowledge within your organisation. Our expert consultants will guide you through a myriad of challenges smoothly and efficiently. Our systems track and manage your processes and ensure compliance. In doing this, we focus on your business as a unique entity and design our project plan around your specific requirements.
Making business sense of compliance.
Overview of Managed Services
We have been offering Managed Services for over 10 years. Our initial inspiration was modelled on the IT industry where businesses with relatively low skills or with little desire to become involved in technology required IT for the management and running of their business.
We quickly realised that what businesses have in common are a lack of skills, and a desire be compliant and to automate some administrative tasks. Most business owners are experts in their field and tend to dislike activities outside of their field. We also discovered that the majority of businesses not require a full-time person to manage these tasks which resulted in them doing the tasks themselves (and becoming agitated) or it being passed onto someone without the necessary skills or experience. Unlike the IT industry, business owners had a belief that the task could be learnt by junior people (who had no desire to learn or aptitude) and was managed by the same junior person (who does not want to manage).
When issues arose, the business environment became turbulent often resulting in the proverbial white flag being raised to give up. It almost became acceptable that this was an insurmountable issue and ultimately the business owner would never find a solution. The issue then reoccurred the following year, and the following year… retriggering the exact same response, ending in the same frustrating conclusion. Ultimately business stagnated on these critical issues.
Our Managed Services solves these issues comprehensively.
While using our Managed Services businesses gain access to a team of trained consultants in an outsourced or semi-outsourced basis allowing you to keep costs in check and avoid either recruiting a dedicated staff member who will be underutilised or else overburdening an existing staff member who isn’t enormously excited about being allocated work they are not able to complete.
Our consultants are experts who work regularly with companies experiencing the exact same issues. Their expert knowledge and experience in the industry will assist you work through issues thoroughly.
Long term and can grow with you.
As time goes by our service develops initially from a maintenance type approach to pro-active ensuring that not only are your current issues solved but creating a structure that also solves potential future issues. As we solve issues your business should grow. As your business grows we will grow with you. Our consultants can expand their teams to suit your increased requirements. A true win win.
Outsourced vs semi-outsourced vs internal
Our Managed Service has built in flexibility to suit all business needs.
- Fully outsourced to allow businesses to fully divest their non-essential internal time.
- Semi-outsourced to allow businesses who have some capacity internally to work effectively with our consultants. We will match consultants with strengths in only what your business requires. For example your HR department handles Employment Equity but semi-outsources Black Economic Empowerment and Labour Relations.
- Internal can be achieved in one of two ways. Through managed services to overtime build capacity internally through regular knowledge transfer or through our training department by attending our frequent workshops and seminars.
Knowledge transfer is a critical component of our success. Although it isn’t important for your staff to become experts, it is very practical for staff working with us to understand why something is required. If your staff don’t understand why something is required they tend to downgrade its importance which slows the process down.
Management capacity is a grudge for all businesses because it is hard to find capable managers and when you have them it is best to deploy them in the most critical components of your business, which adds to their workload. Throughout our Managed Services we have built-in management capabilities that will ease the management burden from your business. Our managers and consultants work closely together. We enjoy our work. It makes us feel happy when we achieve great results for you. It makes us feel even happier when we can do work for you that you don’t want to do yourselves.
Your time is best spent on your business activities
Our consultants will manage and process all the required data for your business. Once complete we will prepare reports that can be used by directors in management meetings to ensure important decisions are taken using reliable data. Where the data is not available our consultants can gather this data on your behalf. Since we know what is required, we will only gather what is needed so as to allow you to continue working on your business activities. Our consultants are experts which will ensure you never have unanswered queries. Quite simply, spend time on your business, let our consultants spend time in your business.
Our large team has a high capacity to ensure that the work required is handled quickly. Our project management systems keep track of what work needs to be done and ensuring we are always ahead of any potential issues. Our collaborative email ticket system allows our consultants to receive and process your queries almost instantly. We are also able to keep track of the status of any queries, alerting us instantly to anomalies which our managers will intercept and solve. At the end a report is then sent through together with an analysis of the impact and quite often strategies to improve.
Business Improvement measurement and optimisation
A goal in any business is to make a higher profit or gain customers or both. We assist you to gain value by showing you how to implement key requirements, providing a comprehensive strategy to manage those requirements and help you optimise effectively.
Convenience and peace of mind
Our consultants work for you. In this way, you know while you are not working on specific business issues that we are! If you have queries or need assistance our contact center will answer any or all of your queries or schedule a meeting for a detailed discussion. You can relax knowing that we are worrying about your business!
We work on your business throughout the year and not once a year just before key deadlines. Our long-term process-orientated work ensures the best results by spending small amounts of effort each month to achieve your goals. This also builds up a knowledge base of activities and allows your management sufficient time to implement strategic decisions. Our consultants like to take way the big bang approach and replace it with a more functional and sustainable program to ensure your current and future issues are solved.
Your money is one of our most critical key performance indicators. It is vitally important to ensure that your business is always operating at optimal cost efficiencies. We will help find the most effective and beneficial aspects to comply with or implement activities that are most critical to your business. If some spend can be recoverable, we help you recover that spend. We know how to implement activities without restructuring your business or adding any complications. We help collect data that is often missed. This enhances your business without any additional spend.
Intensive Strategic Planning
Through a consultative process, and by using past results, we will help you gain a better understanding of what can be done in the future to better your business. This process will streamline your business by providing clarity on what has to be done, by whom, when and how.
Avoid the Distraction
While you are spending time on admin you are not working on your own business. Our team is trained to handle all aspects. Your admin distraction is another day at the office for us.
Yesterday has passed and unfortunately, we can’t change it. Similarly, nothing will change in the future if we do not change anything. We can influence the future by planning for it and changing our current status. We focus heavily on the current period to proactively assist you in improving your future status. In so doing we are able to provide a “live as is” report on your current status. Our advice is based on real scenarios which can be implemented successfully before time runs out.
EconoServ offers business-friendly solutions for B-BBEE compliance, EE, Skills Development and Labour Law.